A video conference that has remote participants is a virtual board meeting. The purpose of a virtual meeting is to make it more accessible to people who can’t attend in person because of the demands of work, health concerns or time limitations.

The ability to take part remotely can bring a variety of advantages, such as saving money on travel costs and reducing time lost due to scheduling conflicts. However, there are some significant differences between an in-person and online meetings that could influence the effectiveness of the discussion.

If you’re not with other participants, it may be difficult to discern facial expressions and body language. This can decrease the level of engagement in online meetings, particularly when board directors aren’t familiar with the technology or www.justboardroom.com/7-tips-for-asking-for-a-meeting-availability/ have difficulty using it.

One option is to use a whiteboard-like feature in the boardroom software to encourage participants to take part and collaborate. Recording the meeting is another way to allow board members who are unable to attend the meeting to look over the minutes later. Recordings can also be useful to be shared with new board members.

Before the meeting begins, it is important to review the technology. This will ensure that everyone can clearly hear and see. Making sure to check for things such as updates to software on computers, camera quality and microphone settings can help avoid any issues that may arise during the meeting. It’s a good idea to ask everyone to turn off their own voices when they’re not speaking, as this helps to silence any background noises or distractions.