Many industries require secure transfer of sensitive and vital documents to improve customer service, improve productivity and safeguard confidential information from cyber-attacks. Some examples of this include healthcare, financial services and law enforcement.

While sending information via email is a convenient and efficient way to communicate but it’s not the best or most secure choice. Documents sent via email are vulnerable to hackers and spammers who may get hold of messages. It is essential to choose an encryption system and protocols in order to stop unauthorised parties from gaining access to data.

Using an online fax platform to send confidential documents is a safe and secure alternative to email. It allows you to send documents without the need for the traditional fax machine, or a landline. It is accessible anywhere there’s an internet connection. Additionally, many applications for faxing offer features like redaction and digital signatures which make it simple for teams to sign and create documents together.

When it comes to storing papers, ensure that they’re not placed out on desks to anyone to grab or put into a shared printer. You should also implement the principle of a clean desk and regularly shred old files to ensure that they don’t fall in the wrong hands. When it comes to online storage, make sure that any information myhomedataroom.com/why-is-secure-file-sharing-important-to-law-firms/ you upload to a repository has been encrypted and requires multi-factor authentication for access. You should be in a position to determine when and how documents were opened. This is crucial in the case of a data security breach.